WorkRecords Administration Interface

Hyatt Regency Valencia Active

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Record #78 GoLive: Saturday, 10/17/2026 Weekending: Friday Workplace Primary Contact: Clifford. Monterrosa@Hyatt.com QR PDF: not uploaded yet

Record Changes
Activating a Draft queues the welcome emails.
Contacts
Buyer Contacts
EmailPrimaryCommunications   
Clifford. Monterrosa@Hyatt.com✓activePauseQueue WelcomeRemove
Cynthia.Marquez@Hyatt.comactivePauseQueue WelcomeRemove
Jesus.Deleon@Hyatt.comactivePauseQueue WelcomeRemove
Valen-AP1@Hyatt.comactivePauseQueue WelcomeRemove
Supplier Companies (each has its own GoLive date and pause - a delayed supplier shifts or pauses without touching the rest)
Acrobat Staff active GoLive: Sat, 10/17/2026 (follows property) 1 contact(s)
Location: linked ✓ (node 5) Re-link Set Their Date Pause
Setting a supplier's own date uses the reason box above and recalculates only their schedule section below. Click a company name to filter its contacts.
Supplier CompanyEmailCommunications   
Acrobat Staffbrigitte@acrobatstaff.comactivePauseQueue WelcomeRemove
Calculated Schedule
ForWhen StepOutcome
Property / BuyerFri, Oct 9DoneWelcome emails to buyer contactscustomer
BUYER_WELCOME_EMAILS		4 buyer welcome email(s) queued; 1 welcome email(s) queued for Acrobat Staff
ran 10/9 4:57 PM
Property / BuyerTue, Oct 13DoneBuyer status summary across all supplierscustomer
BUYER_STATUS_SUMMARY		1 supplier(s) checked, 4 buyer summary email(s) queued
ran 10/13 2:00 PM
Property / BuyerWed, Oct 14DoneBuyer action-needed reminder (orders still missing)customer
BUYER_MISSING_ORDERS_CHECK		1 supplier(s) checked, none actively missing orders
ran 10/14 2:00 PM
Property / BuyerSat, Oct 17DoneGoLive day announcement to all userscustomer
GOLIVE_DAY		5 GoLive-day announcement email(s) queued
ran 10/17 2:00 PM
Property / BuyerSun, Oct 18DoneSupport alert: no orders day after GoLiveinternal
INTERNAL_NO_ORDERS		System check - no orders day after GoLive: OK (Acrobat Staff: 1)
ran 10/18 2:00 PM
Property / BuyerThu, Oct 22DoneSupport alert: no punch activity (5 days)internal
INTERNAL_NO_PUNCH_5DAY		System check - no punch activity 5 days: OK (Acrobat Staff: 6)
ran 10/22 2:00 PM
Property / BuyerSat, Oct 24DoneBuyer TimeCard approval reminder (if unapproved time)customer
BUYER_APPROVAL_REMINDER		no unapproved time - reminder not needed
ran 10/24 2:00 PM
Property / BuyerTue, Oct 27DoneSupport alert: no punch activity (10 days)internal
INTERNAL_NO_PUNCH_10DAY		System check - no punch activity 10 days: OK (Acrobat Staff: 10)
ran 10/27 2:00 PM
Property / BuyerWed, Oct 28DoneSupport alert: no approvals after first weekendinginternal
INTERNAL_NO_APPROVALS		System check - no approvals — affected: Acrobat Staff (time on 1 order(s) waiting on buyer approval): POSITIVE - support alerted
ran 10/28 2:00 PM
Property / BuyerSat, Nov 7DoneSupport alert: no invoices (3 weeks)internal
INTERNAL_NO_INVOICES		System check - no invoices — affected: Acrobat Staff: POSITIVE - support alerted
ran 11/7 3:00 PM
Acrobat StaffFri, Oct 9DoneWelcome emails to this suppliercustomer
SUPPLIER_WELCOME_EMAILS		queued via welcome run
ran 10/9 4:57 PM
Acrobat StaffTue, Oct 13DoneOrder check + readiness email (their 4-day mark)customer
SUPPLIER_ORDER_CHECK		NO ORDERS, 1 email(s) queued
ran 10/13 2:00 PM
Acrobat StaffSat, Oct 17DoneWorkConnect activation check + supplier emailcustomer
ACTIVATION_CHECK		all workers activated - no email needed
ran 10/17 2:00 PM
Acrobat StaffWed, Oct 21DoneSupplier weekending review remindercustomer
SUPPLIER_WEEKENDING_REMINDER		1 weekending reminder(s) queued for Acrobat Staff
ran 10/21 2:00 PM
Acrobat StaffWed, Oct 28DoneSUPPLIER_VISIBILITY_EMAILcustomer (later phase — not automated yet)
SUPPLIER_VISIBILITY_EMAIL		1 visibility email(s) queued for Acrobat Staff
ran 10/28 2:00 PM
Acrobat StaffThu, Oct 29DoneInvoice audit + supplier email (if uninvoiced)customer
INVOICE_AUDIT		all segments invoiced - no email needed
ran 10/29 2:00 PM
Supplier Order Readiness
No check run yet this visit. Preview shows supplier order status without queueing emails.
Email Queue (what would be sent — click a row to read it) 19 email(s)
WhenTo SubjectStatus
11/7 3:00 PMsupport@workrecords.comInternalGoLive FollowUp Alert: no invoices (3 weeks) – Hyatt Regency Valenciasent
10/28 2:00 PMbrigitte@acrobatstaff.comSupplierCheck for Approved TimeCards at Hyatt Regency Valenciasent
10/28 2:00 PMsupport@workrecords.comInternalGoLive FollowUp Alert: no approvals after first weekending – Hyatt Regency Valenciasent
10/21 2:00 PMbrigitte@acrobatstaff.comSupplierWeekending for Hyatt Regency Valencia is Coming Upsent
10/17 2:00 PMbrigitte@acrobatstaff.comSupplierToday is the GoLive for Hyatt Regency Valencia!sent
10/17 2:00 PMValen-AP1@Hyatt.comBuyerToday is the GoLive for Hyatt Regency Valencia!sent
10/17 2:00 PMJesus.Deleon@Hyatt.comBuyerToday is the GoLive for Hyatt Regency Valencia!sent
10/17 2:00 PMCynthia.Marquez@Hyatt.comBuyerToday is the GoLive for Hyatt Regency Valencia!sent
10/17 2:00 PMClifford. Monterrosa@Hyatt.comBuyerToday is the GoLive for Hyatt Regency Valencia!sent
10/13 2:00 PMbrigitte@acrobatstaff.comSupplierQuick Reminder – Hyatt Regency Valencia's WorkRecords GoLive is Coming Up 10/17/2026!sent
10/13 2:00 PMValen-AP1@Hyatt.comBuyerGoLive Prep Update – Supplier Order Statussent
10/13 2:00 PMJesus.Deleon@Hyatt.comBuyerGoLive Prep Update – Supplier Order Statussent
10/13 2:00 PMCynthia.Marquez@Hyatt.comBuyerGoLive Prep Update – Supplier Order Statussent
10/13 2:00 PMClifford. Monterrosa@Hyatt.comBuyerGoLive Prep Update – Supplier Order Statussent
10/9 4:57 PMbrigitte@acrobatstaff.comSupplierGoLive Confirmed: Hyatt Regency Valencia Launches WorkRecords on 10/17/2026sent
10/9 4:57 PMValen-AP1@Hyatt.comBuyerGoLive Confirmed: Hyatt Regency Valencia Launches WorkRecords on 10/17/2026sent
10/9 4:57 PMJesus.Deleon@Hyatt.comBuyerGoLive Confirmed: Hyatt Regency Valencia Launches WorkRecords on 10/17/2026sent
10/9 4:57 PMCynthia.Marquez@Hyatt.comBuyerGoLive Confirmed: Hyatt Regency Valencia Launches WorkRecords on 10/17/2026sent
10/9 4:57 PMClifford. Monterrosa@Hyatt.comBuyerGoLive Confirmed: Hyatt Regency Valencia Launches WorkRecords on 10/17/2026sent
Activity Log 43 events
WhenEventDetailOldNewBy
11/7 3:00:42 PMESCALATIONSystem check - no invoices — affected: Acrobat Staff POSITIVE - support alerted at support@workrecords.com  scheduler
11/7 3:00:42 PMEMAIL_SENT'GoLive FollowUp Alert: no invoices (3 weeks) – Hyatt Regency Valencia' to support@workrecords.com (sent, id {"id":"<20261107150042.59110583c0af9de4@mg.workrecords.com>","message":"Queued. Thank you."} )  scheduler
11/7 3:00:42 PMCHECK_RUNSystem check - no invoices for 'Hyatt Regency Valencia' (per supplier): Acrobat Staff: 0  scheduler
10/29 2:00:47 PMCHECK_RUNInvoice audit for Acrobat Staff: 0 uninvoiced  scheduler
10/28 2:00:30 PMEMAIL_SENT'Check for Approved TimeCards at Hyatt Regency Valencia' to brigitte@acrobatstaff.com (sent, id {"id":"<20261028140030.30121b7652c0667b@mg.workrecords.com>","message":"Queued. Thank you."} )  scheduler
10/28 2:00:30 PMESCALATIONSystem check - no approvals — affected: Acrobat Staff (time on 1 order(s) waiting on buyer approval) POSITIVE - support alerted at support@workrecords.com  scheduler
10/28 2:00:30 PMEMAIL_SENT'GoLive FollowUp Alert: no approvals after first weekending – Hyatt Regency Valencia' to support@workrecords.com (sent, id {"id":"<20261028140030.dc713eca4c949329@mg.workrecords.com>","message":"Queued. Thank you."} )  scheduler
10/28 2:00:30 PMCHECK_RUNSystem check - no approvals for 'Hyatt Regency Valencia' (per supplier): Acrobat Staff: 0  scheduler
10/27 2:00:43 PMCHECK_RUNSystem check - no punch activity 10 days for 'Hyatt Regency Valencia' (per supplier): Acrobat Staff: 10  scheduler
10/24 2:00:36 PMCHECK_RUNBuyer approval reminder: 0 unapproved  scheduler
10/22 2:00:33 PMCHECK_RUNSystem check - no punch activity 5 days for 'Hyatt Regency Valencia' (per supplier): Acrobat Staff: 6  scheduler
10/21 2:00:57 PMEMAIL_SENT'Weekending for Hyatt Regency Valencia is Coming Up' to brigitte@acrobatstaff.com (sent, id {"id":"<20261021140057.7fe15ebec182190a@mg.workrecords.com>","message":"Queued. Thank you."} )  scheduler
10/18 2:00:43 PMCHECK_RUNSystem check - no orders day after GoLive for 'Hyatt Regency Valencia' (per supplier): Acrobat Staff: 1  scheduler
10/17 2:00:38 PMCHECK_RUNActivation check for Acrobat Staff: 0 not activated  scheduler
10/17 2:00:38 PMEMAIL_SENT'Today is the GoLive for Hyatt Regency Valencia!' to brigitte@acrobatstaff.com (sent, id {"id":"<20261017140038.dc21eb2a1b52c3c8@mg.workrecords.com>","message":"Queued. Thank you."} )  scheduler
10/17 2:00:37 PMEMAIL_SENT'Today is the GoLive for Hyatt Regency Valencia!' to Valen-AP1@Hyatt.com (sent, id {"id":"<20261017140037.ad1d40d0ce0471c0@mg.workrecords.com>","message":"Queued. Thank you."} )  scheduler
10/17 2:00:37 PMEMAIL_SENT'Today is the GoLive for Hyatt Regency Valencia!' to Jesus.Deleon@Hyatt.com (sent, id {"id":"<20261017140037.2fb8b0a97014fede@mg.workrecords.com>","message":"Queued. Thank you."} )  scheduler
10/17 2:00:37 PMEMAIL_SENT'Today is the GoLive for Hyatt Regency Valencia!' to Cynthia.Marquez@Hyatt.com (sent, id {"id":"<20261017140037.2d640533643dc6be@mg.workrecords.com>","message":"Queued. Thank you."} )  scheduler
10/17 2:00:37 PMEMAIL_SENT'Today is the GoLive for Hyatt Regency Valencia!' to Clifford. Monterrosa@Hyatt.com (sent, id {"id":"<20261017140037.57624673bc4c8c10@mg.workrecords.com>","message":"Queued. Thank you."} )  scheduler
10/14 2:00:39 PMFIELD_CHANGEManagement company updated automatically (buyer with the most active orders) HM Alpha Hotels & Resortsscheduler
10/14 2:00:25 PMCHECK_RUNOrder readiness for 'Hyatt Regency Valencia': Acrobat Staff = 1 order(s)  scheduler
10/13 2:00:33 PMEMAIL_SENT'Quick Reminder – Hyatt Regency Valencia's WorkRecords GoLive is Coming Up 10/17/2026!' to brigitte@acrobatstaff.com (sent, id {"id":"<20261013140033.11dfe9f3bc82f9f5@mg.workrecords.com>","message":"Queued. Thank you."} )  scheduler
10/13 2:00:33 PMCHECK_RUNOrder check for Acrobat Staff: NO ORDERS  scheduler
10/13 2:00:33 PMEMAIL_SENT'GoLive Prep Update – Supplier Order Status' to Valen-AP1@Hyatt.com (sent with 2 attachment(s), id {"id":"<20261013140033.e342bfc292811a86@mg.workrecords.com>","message":"Queued. Thank you."} )  scheduler
10/13 2:00:32 PMEMAIL_SENT'GoLive Prep Update – Supplier Order Status' to Jesus.Deleon@Hyatt.com (sent with 2 attachment(s), id {"id":"<20261013140032.c0b82e8dd840186a@mg.workrecords.com>","message":"Queued. Thank you."} )  scheduler
10/13 2:00:32 PMEMAIL_SENT'GoLive Prep Update – Supplier Order Status' to Cynthia.Marquez@Hyatt.com (sent with 2 attachment(s), id {"id":"<20261013140032.bc24777c6418f94a@mg.workrecords.com>","message":"Queued. Thank you."} )  scheduler
10/13 2:00:32 PMEMAIL_SENT'GoLive Prep Update – Supplier Order Status' to Clifford. Monterrosa@Hyatt.com (sent with 2 attachment(s), id {"id":"<20261013140032.51da7b86c063d4a6@mg.workrecords.com>","message":"Queued. Thank you."} )  scheduler
10/13 2:00:31 PMCHECK_RUNOrder readiness for 'Hyatt Regency Valencia': Acrobat Staff = NO ORDERS  scheduler
10/9 4:57:55 PMEMAIL_SENT'GoLive Confirmed: Hyatt Regency Valencia Launches WorkRecords on 10/17/2026' to brigitte@acrobatstaff.com (sent, id {"id":"<20261009165755.667dd70fcc181ec9@mg.workrecords.com>","message":"Queued. Thank you."} )  arodriguez@workrecords.com
10/9 4:57:55 PMEMAIL_SENT'GoLive Confirmed: Hyatt Regency Valencia Launches WorkRecords on 10/17/2026' to Valen-AP1@Hyatt.com (sent with 2 attachment(s), id {"id":"<20261009165755.24ac6b79fbac630c@mg.workrecords.com>","message":"Queued. Thank you."} )  arodriguez@workrecords.com
10/9 4:57:55 PMEMAIL_SENT'GoLive Confirmed: Hyatt Regency Valencia Launches WorkRecords on 10/17/2026' to Jesus.Deleon@Hyatt.com (sent with 2 attachment(s), id {"id":"<20261009165755.a1dfa13e5f31c62a@mg.workrecords.com>","message":"Queued. Thank you."} )  arodriguez@workrecords.com
10/9 4:57:54 PMEMAIL_SENT'GoLive Confirmed: Hyatt Regency Valencia Launches WorkRecords on 10/17/2026' to Cynthia.Marquez@Hyatt.com (sent with 2 attachment(s), id {"id":"<20261009165754.98e05668af6000fc@mg.workrecords.com>","message":"Queued. Thank you."} )  arodriguez@workrecords.com
10/9 4:57:54 PMEMAIL_SENT'GoLive Confirmed: Hyatt Regency Valencia Launches WorkRecords on 10/17/2026' to Clifford. Monterrosa@Hyatt.com (sent with 2 attachment(s), id {"id":"<20261009165754.01e524d7274d80d5@mg.workrecords.com>","message":"Queued. Thank you."} )  arodriguez@workrecords.com
10/9 4:57:53 PMSTATUS_CHANGEStatus changedDraftActivearodriguez@workrecords.com
10/9 4:57:47 PMFIELD_CHANGEAttachment added: WorkConnect Steps.EnglishSpanish 051826.pdf  arodriguez@workrecords.com
10/9 4:57:39 PMFIELD_CHANGEAttachment added: QRCode.HyattRegencyValencia.pdf  arodriguez@workrecords.com
10/9 4:57:28 PMFIELD_CHANGEAdded 1 supplier contact(s) for Acrobat Staff brigitte@acrobatstaff.comarodriguez@workrecords.com
10/9 4:57:23 PMFIELD_CHANGEAuto-linked Acrobat Staff to location node 5 ('Hyatt Regency Valencia')  arodriguez@workrecords.com
10/9 4:57:23 PMFIELD_CHANGESupplier company added: Acrobat Staff (sCID 2476)  arodriguez@workrecords.com
10/9 4:56:50 PMFIELD_CHANGEAdded 3 buyer contact(s) Cynthia.Marquez@Hyatt.com, Valen-AP1@Hyatt.com, Jesus.Deleon@Hyatt.comarodriguez@workrecords.com
10/9 4:56:31 PMFIELD_CHANGEProperty schedule recalculated from GoLive date 10/17/2026  arodriguez@workrecords.com
10/9 4:56:31 PMFIELD_CHANGEWorkplace primary contact added as buyer contact Clifford. Monterrosa@Hyatt.comarodriguez@workrecords.com
10/9 4:56:31 PMCREATEDGoLive record created for 'Hyatt Regency Valencia'  arodriguez@workrecords.com